The question in this grievance is whether or not management violates Article XVI of the National Agreement when records of discussions, counselings and rescinded disciplinary actions are kept in files where persons other than the supervisor involved in the action have access. To the extent that this grievance concerns discussions (or "counselings) of the type referred to in Article XVI, local management is informed that such notations made by a supervisor are strictly personal and are not to be considered official Postal Service documents. As such, they are not to be made of part of a central record system to which other individuals have access, nor should a written notation be passed from one supervisor to another. If such central records of discussions exist (as the file indicates in some work areas) they shall be expunged. A reasonably systematic approach is recommended. On the other hand, disciplinary actions are official documents and there is no National policy to destroy them if.
Document Type: USPS Position Letter
APWU National Grievance Number: H8C5CC15404
Craft: Clerk